Administrative Assistant

Fractional Coordinator, Inc. helps institutions move through complexity with clarity, building systems of fairness that protect both people and purpose. We partner with universities, K–12 districts, and mission-driven organizations to strengthen equity, compliance, and accountability infrastructures across education and the public sector.

We believe compliance is not only about meeting standards but shaping them. Our work connects policy, people, and institutional systems to create change that is sustainable, transparent, and aligned with each institution’s values.

About the Role

The Administrative Assistant provides essential operational and logistical support across Fractional Coordinator’s compliance and investigative practice. You’ll play a critical role in keeping projects organized, documentation accurate, and communication seamless between internal teams and institutional partners.

This position requires exceptional organization, attention to detail, and the ability to manage multiple priorities in a dynamic, remote-first environment. The Administrative Assistant is often the steady hand ensuring that sensitive, time-bound, and high-impact work runs efficiently and with integrity.

What You’ll Do

• Provide administrative and scheduling support for investigators, compliance officers, and leadership.

• Coordinate meetings, interviews, and trainings, both virtual and in person, with professionalism and discretion.

• Manage internal and client correspondence, ensuring timely and accurate communication.

• Maintain confidential files, case records, and project documentation with precision.

• Prepare reports, templates, and data summaries to support ongoing investigations and compliance projects.

• Assist with onboarding, contracting, invoicing, and time tracking for institutional clients.

• Support case management system updates (e.g., Maxient, Case IQ, i-Sight) and monitor case progress.

• Handle sensitive information with confidentiality, judgment, and professionalism.

• Identify opportunities to improve administrative systems and streamline workflow.

Who You Are

• You have 3+ years of administrative or project coordination experience, ideally in legal, HR, compliance, or higher education settings.

• You’re highly organized, detail-oriented, and able to manage competing priorities.

• You are an excellent communicator, both in writing and in speech, with a polished and professional style.

• You’re comfortable working in a remote-first environment and thrive with autonomy and accountability.

• You’re proficient with Microsoft 365, Google Workspace, Zoom, and digital project management tools.

• You demonstrate sound judgment and discretion when handling confidential or sensitive matters.

• You bring curiosity, empathy, and initiative to every task—large or small.

• Associate’s or Bachelor’s degree preferred, or equivalent relevant experience.

What You’ll Gain

Fractional Coordinator is a company built around clarity, balance, and growth. We invest in the well-being and development of our team members through:

• Salary Range: $28–$32 per hour (commensurate with experience)

• Onsite (Pacific Time Zone preferred)

• Employer-Paid Medical, Dental, and Vision Insurance

• 401(k) with Employer Contributions after six months

• Paid Vacation, Holidays, and Sick Leave

• Professional Development Stipend for certifications and continuing education

• Modern Compliance Tech Stack for seamless communication and project management

• Wellness Perks: onsite yoga and fitness classes, free daily lunch, coffee bar, and kombucha on tap at our Portland workspace

Why Join Us

The Administrative Assistant role is foundational to how Fractional Coordinator operates, balancing structure with adaptability and precision with empathy. You will work alongside a team committed to fairness, professionalism, and purpose, supporting institutions and individuals as they navigate complex regulatory challenges.

If you value clarity, collaboration, and meaningful impact, we’d love to connect.

Equal Opportunity Statement

Fractional Coordinator, Inc. is an Equal Opportunity Employer. We encourage applications from women, people of color, veterans, and individuals with disabilities. We are committed to fostering an inclusive, transparent, and equitable workplace.

How to Apply

Submit your resume and a brief cover letter outlining your experience and interest in administrative support within compliance, legal, or education environments. Qualified applicants will be contacted as opportunities arise.

If you would like to discuss the role before applying, contact recruitment@fractionalcoordinator.com