Privacy policy

Effective Date: October 14, 2025

At Fractional Coordinator, Inc. (“Fractional Coordinator,” “we,” “us,” or “our”), we are committed to protecting your privacy and maintaining your trust. This Privacy Policy describes how we collect, use, disclose, and safeguard personal information when you visit our website, sign up for our newsletter, submit a contact form, or engage our services for investigations, trainings, or compliance projects.

1. Data Controller

Fractional Coordinator, Inc., registered in Delaware, United States, acts as the data controller for all personal information collected and processed. We comply with applicable privacy laws including GDPR, CCPA, FERPA, and HIPAA, as well as relevant U.S. state and federal data protection standards.

Questions or requests may be directed to: privacy@fractionalcoordinator.com.

2. Information We Collect

We collect personal information directly from you when you complete forms on our website, including newsletter sign-ups and contact requests; register for trainings, webinars, or certification programs; engage our services for investigations, compliance assessments, or interim coverage; or apply for employment or consulting opportunities. This may include your name, organization, email address, phone number, job title, and any details you choose to share. In some situations, we may also collect educational or health-related information relevant to our compliance or investigation services, which we handle in accordance with FERPA or HIPAA requirements. Additionally, we gather limited technical information such as IP address, browser type, and usage data to improve the security, accessibility, and performance of our website.

3. How We Use Your Information

We process your personal information to deliver and manage our compliance, training, and investigative services; respond to inquiries and consultation requests submitted through our contact form; and send newsletters or updates about training opportunities, events, and compliance resources when you have provided explicit consent. We also process data as required to meet applicable legal and contractual obligations, including those under FERPA and HIPAA. You may withdraw your consent or unsubscribe from newsletters at any time using the link provided in our emails.

4. Cookies and Tracking

Our website uses cookies to enhance functionality and user experience. You can control or disable cookies through your browser settings. We may also use analytics tools (e.g., Google Analytics) to monitor website performance while ensuring no personally identifiable data is shared externally.

5. Data Sharing and Disclosure

We never sell your personal information. Data is shared only when necessary to deliver our services through trusted vendors operating under strict confidentiality agreements, to comply with legal or regulatory obligations, or to protect institutional and individual rights in accordance with applicable federal law.

6. Data Retention

We retain your data only as long as necessary to fulfill the purposes described in this policy or to meet legal and regulatory requirements. FERPA and HIPAA-protected records are stored according to federal and institutional retention schedules.

7. Your Rights

Depending on your location, you may request to access, correct, delete, or restrict your personal data. To exercise these rights, email privacy@fractionalcoordinator.com.

8. Security

Fractional Coordinator employs administrative, technical, and physical safeguards, including encryption, secure servers, and controlled access, to protect your data from unauthorized access, alteration, or loss.

9. Newsletter and Contact Form Consent

When you submit our newsletter sign-up or contact form, you consent to the collection and use of your information as described in this policy. By subscribing to our newsletter, you agree to receive occasional updates about training opportunities, compliance insights, and institutional best practices. Submitting a contact form enables us to follow up directly regarding your inquiry or consultation request. You may update your preferences or withdraw consent at any time by using the unsubscribe link provided in our emails or by contacting us directly.

10. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Updates will appear on our website with a revised effective date. Continued use of our site or services after such changes constitutes acceptance of the updated policy.

11. Contact Us

For any questions, inquiries, or concerns, please contact Fractional Coordinator, Inc. by email at support@fractionalcoordinator.com or visit our website at www.fractionalcoordinator.com.

Correspondence may also be directed to our mailing address in 830 NE Holladay Avenue, Portland, Oregon, USA.

Acknowledgment

By accessing or using our Services, you acknowledge that you have read, understood, and agree to be bound by these Privacy Policy and the limitations described herein.